Oklahoma
Healthcare IT Services
HIPAA-compliant IT infrastructure for medical practices, clinics, dental offices, therapy practices, and healthcare providers across Oklahoma.
Healthcare Challenges We Solve
- Protecting patient data and maintaining HIPAA compliance
- Managing staff access to sensitive medical records
- Documenting IT systems and procedures for audits
- Securing mobile devices for remote or traveling providers
- Transitioning from paper charts to digital workflows
- Responding to ransomware threats in healthcare
Why Healthcare Providers Choose Polus
HIPAA-Ready Infrastructure: We help healthcare practices secure patient data with encrypted devices, MFA, conditional access policies, and audit-ready documentation.
Compliance Documentation: Our Compliance Documentation Prep service provides policy templates, SOPs, and evidence collection systems aligned to HIPAA requirements.
No Bloated Contracts: Project-based engagements with transparent pricing. No 3-year MSP contracts or surprise fees.
Oklahoma-Based: Serving OKC, Tulsa, Edmond, and surrounding areas. We understand local healthcare businesses.
Services for Healthcare Practices
HIPAA-Compliant Infrastructure
Microsoft 365 setup with encryption, MFA, and conditional access policies aligned to HIPAA requirements
Compliance Documentation Prep
IT policies, procedures, and evidence collection templates for HIPAA audits and certification
Secure Patient Data Governance
Teams & SharePoint governance with retention policies, external sharing controls, and audit trails
Employee Lifecycle Automation
Automated onboarding/offboarding to ensure departing staff lose access immediately and audit logs are maintained
Backup & Disaster Recovery
Tested backup procedures and documented recovery playbooks to prevent data loss
IT Documentation Package
Complete system documentation for compliance audits and staff transitions
Common Questions from Healthcare Practices
Will this make us HIPAA-compliant?
We prepare your IT infrastructure and documentation for HIPAA compliance, but we don't certify compliance (that requires a compliance auditor). Our Compliance Documentation Prep service provides the IT policies, procedures, and evidence collection you need for audits. We work alongside your compliance consultant or auditor.
Do you work with EHR systems like Epic, Cerner, or Athenahealth?
We focus on the IT infrastructure around your EHR (identity management, device security, backups, governance) rather than EHR configuration itself. We can integrate SSO with supported EHR platforms and ensure your infrastructure meets security requirements for EHR vendors.
How quickly can we get started?
Most projects start within 1-2 weeks of booking. A typical Identity & Security setup takes 4-6 weeks, while Compliance Documentation Prep takes 4-6 weeks. We can expedite for urgent compliance deadlines.
What size practices do you work with?
We're designed for small to midsize practices: solo practitioners to 50-person clinics. If you have 5-50 staff members and need modern IT without hiring full-time IT staff, we're a good fit.
Ready to secure your practice?
Book a free discovery call to discuss your HIPAA compliance needs and IT infrastructure.